- OUTLOOK 2016 ARCHIVE DOES NOT REDUCE MAILBOX SIZE MANUAL
- OUTLOOK 2016 ARCHIVE DOES NOT REDUCE MAILBOX SIZE ARCHIVE
- OUTLOOK 2016 ARCHIVE DOES NOT REDUCE MAILBOX SIZE SOFTWARE
Right click on the attachment & then pick “Save All Attachments”. Depending upon the email communication, the option is to save the attachment & then remove the attachment from the original message:Ģ. The attachments in the email messages are responsible for a bulk of space in the Outlook mailbox size. In this way you can reduce mailbox size in Outlook by using Empty Deleted Items folder method. After that just confirm the delete process. When you feel confident that you want to delete the message, you can cut short the method & can directly bypass the Deleted Items Folder by pressing “Shift + Delete” for selected item instead of just using Delete key. Once you have cleared the deleted items, it cannot be reversed. If you wish to manually clear the deleted items, Locate the file & right click the deleted items folder & then click Empty Folder on the short cut menu. From “Outlook star & exit” option, check empty deleted items folder while exiting Outlook & Click OK to apply. To apply the option first choose File > Options > Advanced Tab. Method 4: Empty Deleted ItemsĬlean up your deleted items by automatically emptying the Deleted item folder when you will exit Outlook. As with the Personal folder files, your archived items are not accessible remotely, the files are needed to be backed up on a regular basis.
OUTLOOK 2016 ARCHIVE DOES NOT REDUCE MAILBOX SIZE ARCHIVE
The archived are removed from your Outlook mailbox size & will get moved to the archive file based on the settings which you will determine. The archive.pst file is created & updated at any location which you will specify, usually it is your local hard drive. Setup the archive preferences > Cleanup Tools > Archive option. If you are accessing MS Outlook from Exchange, then you will not be able to change the archive options as the process of archiving is primarily controlled by system administrator or by a third party program. Method 3: Archive Older Messages to Reduce Mailbox size in OutlookĪnother very useful step is to periodically archive your Outlook folders. If you are running a stand alone version of Outlook then your email, calendar, tasks, & notes are all get stored in Outlook.pst file having a size limit of 50 GB (Outlook 2010 & 2013). You can also backup this file to prevent loss of Outlook items if sometime your computer goes down or updated. This option may not be available to you as many of the organizations has moved away from supporting Personal Folders.Įven though the messages you move to personal folders are not counted in the size of the mailbox, the personal folders file (Outlook.pst) is stored in the local drive & is not accessible remotely. If one is accessing Outlook from Exchange, then another way to reduce mailbox size in Outlook is to move Outlook items to your Personal folders. Method 2: Move Messages to Personal Folders Check the size of the deleted items folder & now, empty the folder if you want. You can also run an AutoArchive, depending upon the archive settingsĤ. Next, you can pick the option to find older or larger items which you can delete directly from the results to clean up the Outlook mailbox size.ģ. You have to only perform the task on the local data tab, while the changes which you have made will automatically take place on the server as well.Ģ. While connecting to Exchange, you will see a Local Data & the Server Data tab. This is a good way to see which folders are the biggest contributors to the large mailbox so that you can clean them first. Choose the “View Mailbox size” option which will scan the size of your mailbox & all the subfolders.In Outlook, Select File > Info > Cleanup Tools > Mailbox Cleanup. With the help of this tool you can easily reduce mailbox size in Outlook (.pst) by splitting the PST files by date, year, size & folder.įinds Solution: How to Fix PST File Too Large to Open? Method 1: Mailbox Cleanup to Manage Size of Outlook Mailbox The tool helps in dividing oversized Outlook PST files into smaller parts. So keeping these points in mind we are going to provide a best solution which is a third party tool namely SysTools Split PST. Some of the users find it difficult, as many users are not technically strong. But, these methods are time consuming & cumbersome.
OUTLOOK 2016 ARCHIVE DOES NOT REDUCE MAILBOX SIZE MANUAL
The above mentioned Manual method can be used to manage size of Outlook mailbox. The below mentioned steps apply to MS Outlook 2016, Outlook 2013 & Outlook 2010: Proficient Solution to Reduce Mailbox Size in Outlook (.pst) Try the tool to split PST file into smaller parts to avoid oversized Outlook data file issue.
OUTLOOK 2016 ARCHIVE DOES NOT REDUCE MAILBOX SIZE SOFTWARE
Quick Tip: You can try SysTools Split PST software to easily reduce mailbox size in Outlook 2016, 2013 & 2010. Caution: Before implementing the following steps, Backup your Outlook.pst file (stand-alone version) which is found under the Outlook Files folder in Documents.
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